It’s Time For Class: Party Planning 101!

It’s Time For Class: Party Planning 101!

Whether you hire a party planner or just plan on doing things yourself, here is a little cheat sheet yours truly has put together for your next soiree to make party planning easier!

Party Planning 2 Months Ahead:

  1. Make your list of invitees and start getting their addresses. No one’s list is ever perfect.
  2. Determine your theme.
  3. Call a caterer or party planner or start planning out the following:
  • Menu: Will the party be sit down or stations, lunch, dinner or somewhere in between?
  • Bar Menu: What will you serve? Beer, wine, soft drinks, and bottled water? Mixed drinks? House drinks? Don’t forget the ice and garnish!

It’s Time For Class: Party Planning 101!

  • Rentals: Do you have enough seating, flatware, glassware, etc?
  • Staff: Who is serving the food, booze, taking coats, setting up and cleaning up?
  • Décor: Who’s doing it? You, the planner, or the florist?
  • Entertainment: Are you hiring a DJ, having a band perform, or just streaming Pandora?
  • Photographer: If you’re not hiring a professional, make sure one of your friends is a RELIABLE  photo enthusiastic and has been assigned the job.  
  • Invites: Get your wording down and order your stamps online.

Party Planning 1 Month Ahead:

  1. Mail the invites. They should absolutely arrive on people’s doorsteps 3+ weeks prior to the party. For holiday events, go 4+ weeks, for weddings, go 6+.
  2. Finalize your menu.
  3. Reconfirm everyone: If you’re using a party planner, have you gotten your final proposal, signed off, and mailed in the deposit? If not, make sure your helpers are still helping.
  4. Book the handyman. A party is a great excuse to fix all of those annoying things around the house like chipped paint, pictures that need to be hung, etc.

Party Planning 1 Week Ahead:

  1. Tally up your RSVPs and adjust your food, beverages, staff and rentals accordingly.
  2. Start grouping things: platters you want to use, special bev naps you’ve been saving.

Day Of The Party:

  1. Have the housekeeper do a once over and tidy up the powder rooms.
  2. Place flowers and décor
  3. It’s Time For Class: Party Planning 101! Pretend that the party starts an hour before it does so you’re more relaxed: Get the music going, make sure the bar is set (wine chilled, house drinks not too lethal), handle final primping and then sit down, have a cocktail, and relax! The fun is just getting started!

What party tips would be most helpful to you? Let us know in the comments below!

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Welcome to my sparkly world as a celebrity event planner, TV contributor & author obsessed with Louboutins, glitter + travel. Forever in search of the perfect donut. If you like something pin it!


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